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DUE TO THE CORONAVIRUS PANDEMIC,

THE HOUSING COUNCIL OFFICE

IS CLOSED UNTIL FURTHER NOTICE.

During this time, we will be adopting the following temporary changes:

COMMUNICATING WITH US

Housing Council staff are working from home with reduced hours in the office. If you need to contact us, leave a voice mail or send an email. Contact Us Here. Please understand that it may take several days for us to respond to you.

If you have items you need to provide, you can do so by:

1. Mailing them to 1205 NE 7th St, Grants Pass, OR 97526
2. Putting them in the drop slot to the right of the front window.
3. Emailing them to us. Staff email addresses are listed HERE
4. Faxing them to 541-476-6120

Please make sure anything you provide us is clear, readable and not cut off. If you feel you need additional help, call our office to make an appointment for the walk-up window.

INSPECTIONS

Regular “Every Other Year” Inspections –

Our inspector will not be entering homes for the regular “every other year” inspection at this time. Tenants and landlords will be sent a self-certification that will need to be completed and returned to our office by a deadline. Per current HUD guidelines, we will catch up and physically do the inspection within one year of the last inspection. You will be notified by mail at that time.

Initial Inspections –

Vacant Units
Vacant units will be physically inspected by Housing Council inspection staff.

Occupied Units

New units which are occupied by the voucher holder at the time of admission to the Housing Choice Voucher program will not be physically inspected at this time. Tenants and landlords will be sent a self-certification that will need to be completed and returned to our office by a deadline. Per current HUD guidelines, we will catch up and physically do the inspection by October 31, 2020. You will be notified by mail at that time.

Units which the voucher holder does not have possession of cannot be placed on the program until possession (keys and the right to occupy) are granted by the landlord. Under no circumstances will the Housing Council begin assistance for a unit that is occupied by someone other than the voucher holder.

Emergency Inspections

If a family has a life-threatening issue with their unit that the landlord has not immediately responded to, they need to contact our office.

ANNUAL RECERTIFICATIONS

Annual income recertifications will continue to be processed through the mail. This has not changed. You will be sent your recertification paperwork through the mail and will need to return it along with any necessary documentation. We will allow additional time if needed. For re-exams processed before July 31, 2020, you may be allowed to self-certify to information we need and cannot obtain.

WAITING LIST

Applications to the waiting list are still being accepted. There is a box of applications outside the Housing Council office door by the drop slot. You can also request we mail you an application via email here or by leaving a voice mail at 541-479-5529.

NEW VOUCHERS

We are continuing to process families for new vouchers. This is being done through the mail. You need to make sure to check your mail daily for an eligibility letter.

Because we cannot meet with families face-to-face, it is extremely important that all the necessary documentation is provided with the initial eligibility packet. Copies of photo ID for all household members 18 and older and proof of Social Security numbers for all family members must be provided. If you receive an initial eligibility packet and do not have all the documentation requested, we will give you additional time to provide it. Complete the packet, sign where necessary and return it. If you need help completing the paperwork, contact our Eligibility Specialist, Carol Kirkland, here. We will help you over the phone as soon as we can. Please be patient as we are in the office reduced hours and are assisting many others.

New vouchers are being issued through the mail and information previously covered in a group briefing meeting is also being provided through the mail.

Vouchers are issued initially for 120 days, but additional search time will be considered if needed.

HOUSING ASSISTANCE PAYMENTS

Housing assistance payments continue to be released on time. There is no foreseeable interruption in these payments. If you haven’t signed up for direct deposit, this is a good time to do so. Contact Kimberly Loe here for a direct deposit form.

WAIVER POLICIES

In efforts to alleviate any burden placed on our clients and landlords, JHCDC is implementing the following waiver policies, pursuant to the authority provided under the Coronavirus Aid, Relief and Economic Security (CARES) Act (Public Law 116-136). Effective immediately, the JHCDC will be implementing the following temporary waivers to the Housing Choice Voucher program. These changes will remain in effect until the date noted by each item.

1. Annual and interim re-examinations – If EIV or third-party verification is not available to verify the loss of a job or other income due to the pandemic, JHCDC will accept family self-certification via mail, email or drop slot. This will be followed up with a form supplied by the agency. This waiver ends July 31, 2020.

2. Briefing for New Voucher Holders – The regulation requires the PHA to hold an oral briefing when a family is selected off the waiting list and issued a voucher. HUD is waiving this requirement allowing an alternative form of Briefing. The JHCDC will conduct Briefings via the mail and conference call if necessary. This waiver ends December 31, 2020.

3. Term of Voucher – Families are eligible for an extension of their voucher based on the criteria outlined in the JHCDC’s Administrative Plan. HUD is allowing housing authorities to award more voucher search time without meeting the parameters stated in the Admin Plan. The JHCDC will review and consider all requests for additional search time. This waiver ends December 31, 2020.

4. Initial inspections – The requirement to do a physical inspection for a unit before a voucher holder can receive assistance in a unit is being waived. Alternative methods of “passing” units are acceptable. The JHCDC will accept owner certification that they have no reasonable basis to have knowledge that life-threatening conditions exist in the unit. This waiver ends December 31, 2020. Any unit whose inspection passed with the owner certification must be physically inspected as soon as possible and not more than one year after the unit was placed under contract.

5. Regular Biennial Inspections – The requirement to do a physical inspection of a unit under a Housing Assistance Payment (HAP) Contract is being waived. Alternative methods of conducting inspections are acceptable. The JHCDC will accept owner certification that they have no reasonable basis to have knowledge that life-threatening conditions exist in the unit and the family will be required to complete and return an HQS survey sent to them by the JHCDC. This waiver ends December 31, 2020. All units whose biennial inspection was not physically completed must be inspected by JHCDC staff as soon as possible and not more than one year after the unit last passed a physical inspection.

6. When HAP Contract is Executed – The JHCDC must execute the Housing Assistance Payment contract no later than 60 days from the beginning of the lease term. Any HAP contract executed after this time frame is null and void. HUD is waiving this regulatory 60-day deadline and increasing it to 120 days. The JHCDC is adopting this waiver which ends December 31, 2020.

 

The Josephine Housing and Community Development Council is the local housing authority in Josephine County Oregon. Our agency provides rental assistance to low income families in the county through HUD’s Section 8 Housing Choice Voucher (HCV) program.

This federally funded program provides rent subsidies that enable income-qualified participants to lease privately owned rental housing.

The Housing Council also owns Harbeck Village, a 48 unit tax credit project. Harbeck Village is located at 1760 Harbeck Road and has two, three, and four bedroom units.